1. Yamaha Installation Instructions

To Install PartSmart™

Step 1. Insert the CD-ROM into your CD drive.

Step 2. Click on Start, then Run and Type D:\SetUp (where D: is your CD Drive letter)

You will be given the opportunity to view or print detailed Installation Instructions during the setup process.

For Kawasaki KIC users, you may have installed PartSmart in C:\parts. This Yamaha release should be installed in a different sub-directory (C:\pswin) for example.

 

1. How to Copy the Yamaha Data to a Hard Drive

Step 1. Run the setup program located on CD #1 and then Exit PartSmart.

Step 2. Determine if there is enough space on your hard drive for the data. The Yamaha data will require approximately 1.7 gigabytes of space.

Step 3. Create a folder on the hard drive at the root and name it PSDATA. Inside the PSDATA folder, create three more folders naming them YAM1, YAM2, and YAM3.

Step 4. Use the "drag and drop" method to copy the folder named 62 from CD #1 into the folder named YAM1. Next, copy the 62 folder from CD #2 into the YAM2 folder. Finally, copy the 62 folder from the Archive CD #3 into the YAM3 folder.

Step 5. Start PartSmart. Click on the Utilities button and then from the Utilities Menu select Configure PartSmart. This will open the Configuration box.

Step 6. In the Configuration box under the Paths tab, locate the CD-ROM Paths at the bottom and click on <<New>> under the # column.

Step 7. No entry is required in the Name column. Tab to the Path column. In the Path column, enter the three new paths where you copied the Yamaha folders as shown in the following example:



 

Note: In this example, "C:" is the hard disk drive. Yours may be different. These are the paths that PartSmart will use to find the data. The Path you have entered must be enabled by clicking on the box under Enabled to create an "x". It is not necessary to enable the Fixed column. You may disable the CD-ROM drive path by clicking on the box to disable.

Step 8. Click on OK to close the Configure PartSmart box and restart PartSmart as instructed by the program.

 

Note: Keep this document for future reference Each time you receive updated PartSmart CDs, you must run the setup program again. After running the setup program, you must delete the old 62 folders located in the YAM1 & YAM2 folders only and repeat the above copy process for the two new CDs. Do not delete the 62 folder in YAM3 until you receive a new Archive CD which will occur approximately once per year

 

 

2. KIC Procedure

Loading the image data on the hard drive eliminates the need to have a CD permanently inserted in the CD player.

Directions

Load KIC CD following procedure outlined in KIC Loading Procedure from Kawasaki

Upon completion select "Utilities" from "KIC" screen

Select configure Part Smart then select "paths"

In CD Rom paths click on New

Under PATH insert "\PSDATA", and insert an "X" in enabled

Click "OK" to exit

Select Options

Place a check into box "Process Parts In"

Place a check into box "Process Parts Out"

Close the program and exit to desktop

Open Windows Explorer, open folders in Volume C:

At the right side of your screen, right click an open area

Select New in the box that appears, left click on New, then left click on Folder

Rename the new folder to "PSDATA"

Exit the Explorer to the Desktop

Double click on My Computer

Double click on your CD rom drive with "KIC" CD installed

Right click on Folder "69"

Left click on copy in the window that appears

Close the CD and return to the Desktop

Double click on My Computer, double click on "C:", this will display all folders in "C:"

Locate "PSDATA" folder, right click on it to open window

Left click on Paste (window appears indicating copying from CD to hard drive)

Upon completion exit to desktop

Open and test for proper function

3. PartSmart / Kawasaki KIC Operating instructions

Part Smart / KIC and AJA inventory control can be run simultaneously in Windows .

This is accomplished by starting AJA, proceeding into the program then pressing the windows key, to be at the Desktop then opening Part smart.

The programs can be toggled back and forth by using the task bar icon on the bottom of the screen and minimizing.

Part numbers can be picked in Part Smart then imported into AJA by the following process.

Establish an invoice in Part Smart by dragging the part numbers onto the invoice created, once the invoice is created, it can be exported by clicking on BSV on the screen. After clicking on BSV, minimize Part Smart then click on the AJA DMS icon on the Task Bar, which will return you to AJA DMS, from the Counter Menu, press Shift F2 to import the Part Smart invoice into the point of sale invoice screen. Proceed as normal to invoice the items.

All the above working correctly is predicated on the fact that the previous quarterly updates and documents were followed in setting up the link between AJA DMS and Part Smart.

Previous documents instructed on setting up the path, in Utility Menu, System File Set #4 (See SAMPLE SCREEN 86: System Definition Files Set #4), and also populating the Vendor file with codes used by the CD vendor and any prefix's used by the dealer in their inventory parts. Part Smart has designed their program operate one-way, that is to pick the parts on the image screen, then export to the DMS for inventory verification.

PartSmart Peer to Peer Instructions

SUPPLEMENTAL TECHNICAL INFORMATION

You must have a basic familiarity with the Microsoft Windows operating system to install and use the software contained on this CD. If you are not familiar with the Windows operating system, please refer to Microsoft's easily accessible on-screen Help for assistance before proceeding. If you discover that you need additional assistance, refer to Section 4 at the end of this file before contacting ARI Network Services, Inc.

 

 

IMPORTANT: The following information is intended for use by individuals knowledgeable of Windows Peer to Peer Networking. If a business system vendor or other company previously set up your network, contact them first. Consult with them before you attempt to complete these procedures. Under no circumstances should you attempt to complete these procedures if you are uncertain about the network's configuration including administrative log-on procedures, sharing of system resources and paths to shared resources. Installing any software to your network without a thorough knowledge of the existing network operating system and configuration may adversely affect your business operations.

Do the following at the computer acting as the server for PartSmart:

 

1. SERVER

1. Run setup per the supplied instructions. Accept default configuration if possible (C:\parts).

2. Share the parts folder (C:\parts) as PARTS with full access. If there is a permissions tab, select "read write." The parts folder must have these accesses and permissions levels.

a) To share a folder or drive, right click on the folder or drive and click on "sharing."

3. Share the CD drives (suggested Share Name should work). Share each CD drive that you will use for PartSmart.

a) If you elect to copy the OEM data to a hard drive you must share the drive (suggested Share Name should work). Procedures for copying OEM data to a hard drive are located in Section 3 below.

4. Determine the network name of the computer acting as the

server for PartSmart.

a) Right click on Network Neighborhood.

b) Click on Properties.

c) Click on Identification tab at top.

d) Note computer name.

5. Run PartSmart, click on Utilities button, and click on Configure PartSmart.

6. Enter the Network path in the Local Dir. \\computer name\parts

7. Enter the Network path in the Shared Dir. \\computer name\parts

8. In the CD-ROM Paths area click New

9. In the Name column no entry is required, tab to the Path column

10. In the Path column enter the path: \\computer name\shared CD or hard drive name

a) Complete steps 8-10 for each CD or hard drive that you have

shared for PartSmart data.

11. Click Ok at the bottom of the configuration window. Message

will say you need to restart the program.

12. Click Ok, click the Exit button and exit PartSmart.

13. Start PartSmart

14. If PartSmart starts normally, that is, without a configuration screen, you have entered the paths correctly. If you get a configuration screen the paths are wrong, the sharing is not correct, or the names are wrong. Check these and fix as necessary before continuing.

15. Assuming PartSmart started normally click on Model Inquiry and look up a model, then look at a diagram. The purpose is to see a diagram, this verifies that your CD-ROM paths are correct. If you get a message to insert the CD, the path to the CD is wrong, the name is wrong, or the CD drive is not shared. Fix the path before continuing.

16. Write the configuration paths down. You will need them after running updates. When you do an update you will have to change the PartSmart configuration for Local & Shared Dir. to the correct network paths.

Do the following at a CLIENT. Do this ONLY if PartSmart is working

on the server.

2. CLIENT

1. At the Client desktop, double click on Network Neighborhood.

2. Double click on the PartSmart server then double click on parts

folder.

3. Locate the file PSW.EXE, right click on it and drag it to a clear

area on the client desktop and drop it.

4. From the menu that pops up select "Create Shortcut Here" and

close all other open windows.

5. Double click on the shortcut you created and PartSmart will start.

a) If you get a configuration window or a D-tree error, exit PartSmart, go to the PartSmart server, and verify the sharing and access rights.

b) If you get an Object Windows Exception Error message, the file named CTL3DV2.DLL is missing in the WINDOWS\SYSTEM directory. You can get a fresh copy from the TECH folder on any partsmart CD and copy it into the \WINDOWS\SYSTEM directory.

NOTICE: If the procedures listed above are unclear, contact a local computer technician familiar with networking for assistance.

ARI Network Services, Inc. assumes no responsibility or liability for the operation or non-operation of your network.

3. OEM Data To Hard Drive Copy Procedure

Notice To User

IMPORTANT: Please read this information carefully before you make a decision about copying OEM data to a hard disk drive.

1. Whenever you receive a new PartSmart CD, you must follow the supplied instructions to install it. After completing the installation process and entering your verification code, you must keep the PartSmart CD in the CD ROM drive for each OEM. This allows the program located on the hard disk drive to access OEM data on the PartSmart CD. If you move the PartSmart CD to another CD ROM drive, you must change the PartSmart configuration accordingly (under Utilities). Programmers designed PartSmart to work this way as it minimizes:

a) the amount of hard disk drive space required to run PartSmart.

b) time required for you to update and maintain PartSmart each time you receive an update CD.

c) data errors compared to a hard drive magnetic copy.

2. You may choose to copy the OEM data to a hard disk drive, thus eliminating the need to keep the PartSmart CD in a CD ROM drive. However, this is a totally separate procedure from the normal setup or update routine for each OEM. This action will substantially increase the:

a) amount of hard disk drive space required.

b) time required to do updates.

c) potential for significant technical problems that may require skilled assistance from a local technician.

3. If you elect to copy OEM data from the Partsmart CD to the hard disk drive, please verify your available harddrive space before starting the copy procedure. Remember to leave yourself adequate free hard drive space for normal computer usage. See the next section "The Copy Procedure" for determining hard drive space needs..

The Copy Procedure

The objective is to copy the OEM data folder(s) to a hard drive of your choice, eliminating the need to have a PartSmart CD in the CD drive.

1. OEM data is in numbered folders on the CD. The numbers are OEM specific. To determine an OEM Number, from PartSmart main screen:

a) Select the Change OEM button, then select the OEM from the menu.

b) Click on the Utilities button, then click on "Setup Dealer Information" and read the ID Code under Current OEM. Make a note of the ID Code.

c) Select Cancel to close that window and exit PartSmart.

 

2. Make sure you have enough space on the hard disk before copying OEM data to it.

a) Determine the size of the OEM data folder: Open Windows Explorer, click the + at the CD drive, right click on the OEM folder, click on "Properties," and note the size of the folder (megabytes). Note: This is the minimum amount of space that will be required. The actual space required may be considerably more depending on how the hard disk you are copying the data to was formatted.

b) To determine approximately how much hard drive space you have: Right click on the hard drive icon, then click on "Properties." Note the free space and make sure you have enough for the OEM data. Copy the data folder(s) from the CD to the hard drive of your choice using the copy method you are familiar with. You can review the various methods for copying folders/directories by clicking Start on the Task Bar, then Help for W95 (use File Manager Help for W3.1). Remember the objective is to get the data folder to your hard drive.

Repeat the procedures above for each OEM data folder to be copied to the hard drive

1. If copying an OEM with a two CD set the following procedure is recommended:

a) Create 2 folders on the hard drive, DISK1 or Toro1 and DISK2 or Toro2.

b) Using the copy method of your choice, copy the data folder from each CD to the appropriate folder.

2. Once you have finished copying the data folder(s), start PartSmart

a) Select the Utilities button.

b) Select "Configure PartSmart" from the Utilities Menu.

c) Note: If this is an update you need only verify that the correct path(s) are entered.

d) Under CD-ROM Paths, under the # column Click on <<New>>.

e) In the Name column no entry is required - tab to the Path column.

f) In the Path column, enter the drive letter of the drive you copied the OEM data to. Note: This is the path that PartSmart will use to find the data directories. Use additional lines if necessary.

g) If you created folders for OEMs with 2 CD's, enter those paths also, e.g., C:\disk1 and C:\disk2 or the drive and folder where the OEM data folder was placed.

h) Click on OK to close the configuration window.

Each time you receive a PartSmart CD, you must run the setup program according to the supplied instructions. After each new program setup, you must delete the old OEM data from the hard disk drive and repeat the CD data to hard disk copy process. For instructions on how to delete files or folders, refer to the Help program in Windows.

 

4. ARI PartSmartä Image Codes

 

SAMPLE SCREEN 116 : ARI PartSmart Image Codes

OEM Code

OEM Code

Advance by Nilfisk-Advance ADV Alamo ALA Alto US CLA American Honda HON Arctic Cat ARC Ariens ARN BMB BMB Briggs & Stratton BRG Bush Hog BHG Cahr-Broil CBC Castex Nobles CNE Crary CCC Cub Cadet CUB Dandl DAN Echo ECH EFCO (English) EFE EFCO (Italian) EFI Encore Manufacturing Co EMC Excel EXC Exmark EXM Fiat Hitachi NHH Garmec (Italian) GAR Generac Portable Products GEN Generac Specialty/Products GNS Generac Standby Equip STB Graco GRC Gravely GRV Green Machine GM Hayter HAY Homelite HML Honda-Honda Codes HOC Honda-Honda Part Numbers HON Husqvarna HUS IBEA (English) IBE IBEA (French) IBF IBEA (German) IBG IBEA (Italian) IBI John Deer C & CE JDC Katana (French) KTF Katana (German) KTG Katana (Italian) KTI Katana (English) KTE Kawasaki Vehicle/PWC KUS

Kawasaki Engine KWE Kent by Nilfisk-Advance KEC Kohler Engines KOH Kohler Generators KGE Knamp Groep KRG Land Pride LPD Lawn-Boy Equipment LBY Little Wonder/Mantis LWM Lummus LUM M & W M&W Masport MAS McCulloch (English) MCE McCulloch (French) MCF McCulloch (German) MCG McCulloch (Italian) MCI McCulloch MCH Mercury Marine MRC Minuteman WAU Minuteman PowerBoss MMP MTD MTD MTD PRO MTP New Holland Construction NHC New Holland Europe NHE New Holland North America FN New Holland Service NHS Nilfisk-Advance EDC NDE Nissan DuraMatch NDM Nissan Forklift NSN Oleo-Mac (English) OME Oleo-Mac (Italian) OMI Outboard Marine Corp. OMC OmniQuip Parts Worldwide TRA Polaris POL Poulan Weed Eater PLN Quadra QUA Rhino RHI Rover ROV Stag SCG Shindaiwa SHW Simplicity SMP Snapper SNP Snapper Literature ONLY SL0 Stihl STH

1.  

 

 

OEM Code	OEM Code
Tanaka Aus TNK Tanaka (Aus English) TAN Tanaka (English) TKE Tanaka (French) TKF Tanaka (German) TKG Tanaka (Italian) TKI Tecumseh Europa TCE Tecumsah Products TEC Textron PLC/Inductrial TPI Textron Turf Care TTC Tiger TIG Tomado Industrial TNO Toro Commercial TCM Equipment	Toro Consumer Equipment TO Toro Irrigation TlR Toro Landscape Contr Equip PRO Triumph TRI Troy-Bilt TRB Turner TUR Victa VIC Walbro WLB Walker Mowers WMC Waukesha Engine WAU White WOD Windsor WDR Zama ZAM

2.  

At the below screen, insert your PartSmart Image Code  (YA)

From the Main Menu make the Accounts Menu selection, then Selection # 2 Vendor Code Maintenance. Insert the Vendor Code that you want to assign a matrix to. On the bottom left of the screen "Pricing Level" will appear, take note of what price level it uses. This is the current pricing level. Strike F8 to exit and proceed.

SAMPLE SCREEN 91: Vendor Code List

* * * V E N D O R C O D E L I S T * * * VENDOR CODE : 001 COMPANY NAME :HARLEY________________________ STREET :123 MAIN ST________________________ CITY :YORK______________ STATE:PA. ZIP:18923_____ PHONE NUMBER :610.273.6363 CONTACT:JOHN________________ FAX NUMBER :610.345.7363 CUSTOMER #:7365343_____________ EMAIL :AJACOMP@COMCAST.NET______________ WEB SITE :WWW.MCMART.COM____________________ OTC SALES SERVICE WTY INTERNAL SPEC/O MAIL/O SALES ACCTS : 320.00 320.10 320.20 320.25 320.30 320.40 INVENTORY ACCT :130.00 MATRIX LEVEL :0 LAST PRICE UPDATE: 09/12/2001 CLCODE:______ IMAGE CODE:___ PREFIX:___ PART PICTURE:_________________ F1 PRINT VENDOR LIST F2 PRINT LABELS F3 PREVIOUS VENDOR F4 NEXT VENDOR F5 CLEARSCREEN F6 PRINT SHORT REPORT F7 DELETE THE RECORD F8 MENU F9 ACCESS DATE & IMAGES & MATRIX F10 HELP

At the below screen, insert the Part Smart path.

SERVICE DEPARTMENT INVOICE SETUP

1. SYSTEM FILE SET #4

The System File is accessed from the Utility Menu, Selection # 1. Striking F5 thrice displays this screen. The following is a sample of information entered on this screen.

The screen below is filled in with default values, use these if you are unsure what to do.

SAMPLE SCREEN 86: System Definition Files Set #4

* * S Y S T E M D E F I N I T I O N F I L E S S E T # 4 * * USE THE EXTENDED LONG SERVICE ORDER IN THE FOLLOWING PROGRAMS? SERVICE ORDER ALLOCATIONS? N S/O REQUEST & SHOP RECEIPT? N SERVICE ORDER FINAL INVOICE? N SERVICE ORDER SUGGESTED REPAIR? N LICENSE NUMBER? N/A_________   Export to allocation sheet? Y Export to service receipt? Y Addl.lines - Allocation sheet? 00 Print License Number on Repair Order? N Addl.lines - Final s/o receipt? 00 Print Invoice Message on repair Order? N Addl.lines - Requested Repair list? 00 Print Notes on Allocation Work Sheet? Y Addl.lines - Sugg.Repair list? 00 KAWASAKI ARI/PARTSMART PATH\PARTS\PARTS.OUT___ YAMAHA ARI/PARTSMART PATH\PSWIN\PARTS.OUT___ Bell & Howell Path:_BHOUT.DAT_____________________ Future Imaging Path:_________________________________ F1 Exit Without Saving Data F5 System Files Set #3 F8 Save Data

 

The Counter menu, is where the Function Key is pressed to import the Part Smart output file.

SAMPLE SCREEN 26 : Counter Menu

C O U N T E R M E N U   SELECT:_ SEARCH PARTS INVENTORY SEARCH MODELS FOR PARTS GROUPS POINT OF SALE INVOICING - PARTS SERVICE ORDER MODULE SPECIAL ORDER MODULE DEPOSITS RECEIVABLE REFUND OF DEPOSITS RETURNED MERCHANDISE MAJOR UNIT SALES MENU   F1 Mail Order F2 Prospecting F4 A/R Search F5 Saved Invoices F6 Scheduler F7 Parts Detail F8 Main Menu F10 Help

 

 

 

COUNTER MENU (See SAMPLE SCREEN 26 : Counter Menu)

 

1. Search Parts facilitates the lookup of inventory information to determine price, quantity on hand, etc. Information may be transferred to an invoice.
1. Search Models is a program that displays information for specific makes and models. The content is input by the user at the Inventory selection from the Main Menu.
2. Point of Sale Invoicing facilitates the creating of an itemized invoice while simultaneously adjusting inventory levels and sales totals. Special Orders items not in stock.
3. Service Order Menu enables all service order department functions.
4. Special Order Menu enables all special order functions.
5. Deposits Receivable stores a deposit into the deposit file and simultaneously prints a customer receipt.
6. Refund facilitates the refund of deposits received.
7. Returned Merchandise methodically returns merchandise into inventory, prints a receipt and adjusts sales totals.
8. Major Unit Sales Menu contains a plethora of options for creation of sales and display of information from previous sales.

F1 Mail Order Menu contains invoicing options pertaining to mail order.

F2 Prospecting Programs store sales information for reference when a unit becomes available.

F4 A/R Search displays open account information.

F5 Saved Invoice function retrieves invoices that were suspended and saved.

F6 Schedules Service Department operations.

F7 Parts Detail - Parts Detail displays the items purchased by a customer on a daily, monthly and annual and biannual basis. At the Parts Detail Screen, the customer code is input and after striking <Enter> the items for the customer are displayed. . The annual transaction flag must be "on" To store transactions for annual review, this field is accessed in the Utility Menu, System File Selection.

F12 (Shift F2) Imports information from Parts Smart interface file for Point of Sale Invoicing.

F13 (Shift F3) Imports Information from Fiche Finder

 

 

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